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F.A.Q.

Highway Dept.
 
 

     

Town Clerk:

Jean Klatt

 

 

Hours:

Monday - Thursday

8:00am to 3:00pm

 

Friday

8:00am to 12:00pm

 

National Holidays

Closed

Phone:

585-589-4592 ext.10

 

Fax:

585-589-4525  

Email:

clerk@townofgaines.org

 

 

The Town of Gaines understands that some people cannot get to the Gaines Town Hall between our business hours of 8:00am through 3:00pm. But please know that Town Clerk Jean Klatt is always available for appointments! Simply call (585)589-4592 ext. 10 and leave a message any time with your contact information, and Jean will get back to you.

RABIES IMMUNIZATION CLINICS

Free For all DOGS, CATS and FERRETS

Sponsored by

The Orleans County Health Department

  2014

 

LOCATION

DATE

TIME

Shelby Highway Building

4062 Salt Works Road, Medina, NY

March 15th        9-12noon

9-12am

County Highway Building

225 West Academy Street, Albion, NY

May 17th            9-12noon

9-12 am

Town of Shelby Highway Building

4062 Salt Works Road, Medina, NY

September 6th      9-12noon

9-12 am

County Highway Building

225 West Academy Street, Albion, NY

October 25th       9-12noon

9-12 am

 

 

ü  BRING PROOF of prior vaccination to receive a 3-year vaccination. (1-year certificate with no proof.  Ferrets receive a 1-year certificate only.

ü  Cats and ferrets MUST BE SAFEY CONTAINED for their protection.  Do NOT carry in your arms without the use of a secure collar and leash.

ü  Dogs MUST BE UNDER THE OWNER’S CONTROL at all times.

For more information, call 589-3278  or visit www.orleansny.com

***Donations Welcome***

 

 

Effective January 1, 2004 everyone (all ages) must have completed a minimum 8 hour safe boating class and carry their card with them while operating a personal water craft (PWC) on NYS waters.  Information on the 2010 Boater safety classes can be found here.

 2014 TAX INFORMATION

Gaines 2014 Final Tax Assessment Rolls

 Please note—beginning April 1st, 2010, the Town of Gaines Tax Collector will be charging a $2.00 service fee with tax payments. Also, please be sure that you are paying the correct monthly amount; we cannot accept a January amount during February, March or April.

Taxes Payment Schedule:

·        January 1st, 2014 – January 31st, 2014: No Penalty

·        February 1st, 2014 – February 28th, 2014: 1% Penalty

·        March 1st, 2014 – March 31st, 2014: 2% Penalty

·        April 1st, 2014– April 30th, 2014 3% Penalty (plus $2.00 service fee)

 

 

 

Following April 30th, 2014, all unpaid tax bills will be remitted to Orleans County Treasurer Susan Heard. Please contact the County Treasurer if you have questions regarding payment after that time.

Susan Heard

34 East Park Street

Albion, New York 14411

Phone (585)589-5353

Fax (585)589-9220

 

Additional Printable Tax Forms:

[STAR application pdf]

 

 

We do not collect Albion Central School District taxes. Please call the district at (595)589-2054 if you have questions or concerns.

 

The Town of Gaines contracts assessing services through Orleans County. Our Assessor is Coleen Pahura, and if you have any questions regarding the STAR program, property tax rates or property tax billing, please see the Assessor’s web page or contact Coleen at:

Coleen Pahura

Phone: (585) 589-5400

Fax: (585) 589-5505

pahurac@orleansny.com

 

Real Property Tax Office

3 South Main Street

Albion, New York 14411

 

Town Clerk’s Fees

 

·    Paper Copies: $.25/page

·    CD Recordings: $5.00

·    Fax: $2.00 plus $1.00/additional page

·    Certified Copies: $10.00

·    Notary Services: NO CHARGE

·    Marriage Licenses: $40.00

·    Dog Licenses: $15.00

·    Dog Licenses (Spayed or Neutered Dog): $7.00

 

Frequently Asked Questions

 

Index of Frequently Asked Questions

Click on the title to find your answer!

·         Animal Control

·         Hunting, Fishing & Trapping

·         Birth Certificates

·         Local Laws

·         Location

·         Board Meetings

·         Marriage Licenses & Certificates

·         Death Certificates

·         Parking Permits for Persons with Disabilities

·         Dog Licenses

·         Recycling and Garbage Collection

·         Freedom of Information Law (FOIL)

·         Zoning Ordinance of the Town of Gaines

·         Genealogy Resources

 

 

Animal Control

                The Town of Gaines does not offer its own animal control services. If you are concerned for an animal’s wellbeing or a nuisance animal, please call the Orleans County Dispatcher at (585)589-5527.  Please refer to http://www.petfinder.com/shelters/NY650.html if you are interested in adopting a loving animal companion from the Orleans County Animal Shelter, as well.

 Birth Certificates

Please note that if you were raised in the Town of Gaines, it does not necessarily mean that your Birth Certificate will be on record in the Clerk’s office. Your Birth Certificate will ONLY be on record in the Gaines Clerk’s office if you were physically born within the Town. If we do have the Birth Certificate in question, you may only obtain it if you are the following:

·         A person named on the Birth Certificate

·         The parents of  the person named on the Birth Certificate

·         A lawful representative of the parents or person named

·         A lawful representative of the person named

·         A person with a NYS Court Order

·         Commissioner of Health

·         A Municipal, State or Federal Agency

If you were born in any area hospital, your Birth Certificate will be in the Village or Town that such hospital remains. You can mail your request and $30.00 fee to New York State, if you cannot find your Birth Certificate with this region, to:

New York State Department of Health
Vital Records Section
Certification Unit
P.O. Box 2602
Albany, NY 12220-2602

http://www.health.state.ny.us/nysdoh/vital_statistics/index.htm

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Board Meetings

All meetings are open to the public. Refer to the Town of Gaines calendar for scheduled dates, or the Batavia Daily News for official Legal Notices.

  • The Gaines Town Board meets at 7:30pm on the second Tuesday of every month and twice in December, at the Gaines Town Hall.

  • The Gaines Zoning/Planning Board meets the first Monday of every month (unless there isn't any business to conduct) at the Gaines Town Hall.

  • The Orleans County Planning Board meets on the fourth Thursday of every month at 7:00pm in Conference Room C of the 1st floor in the County Office Building on Route 31, Albion.

       *Please visit the Town of Gaines Site Calendar for official dates and times for those meetings which may fall on holidays rather than regularly scheduled dates.

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Death Certificates

                You may only obtain a Certified Copy of a Death Certificate if you are:

·         The spouse, child or parents of the deceased

·         A person who has a documented right of claim

·         A person who has a documented medical need

·         A person who has a NYS Court Order

If you are one of the above named people and cannot locate a copy of the Death Certificate in question in an area Town or Village, please contact New York State at:

New York State Department of Health
Vital Records Section
Certification Unit
P.O. Box 2602
Albany, NY 12220-2602

[Expect a $30.00 fee]

http://www.health.state.ny.us/nysdoh/vital_statistics/index.htm

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Dog Licenses

                Dog Licenses are required for any dog 4 months and older in the Town of Gaines. In order to receive a license for your dog, you must present your dog’s general information (age, color, name, gender, etc.)  and proof of a current rabies vaccination to the Town Clerk. If your dog is not spayed or neutered, the fee for a license is $15.00, and if your dog is spayed or neutered and you supply proof of such, the fee for a license is $7.00.

The first time you license your dog, you will receive a tag which must be placed on your dog’s color. For all following yearly renewals, you will just receive a copy of the paper registration for your records. If your dog’s tag becomes lost, you must order a new one at the Town Clerk’s Office for $3.00 (each.) You will receive your replacement tag in the mail from New York State.

                If you have moved from a different state or town, and your lawful residence has changed to Gaines, you must acquire a Dog License from the Gaines Town Clerk, (whether your dog’s license has expired or not.) If you fail to license your dog in the Town of Gaines, legal action will be taken.

Freedom of Information Law (FOIL)

                Please see http://www.dos.state.ny.us/coog/foil2.htm for the legislation regarding the National Freedom of Information Law. You may request an application by phone or fax, or you may come to the Gaines Town Hall to fill out a Record Access Application. Click [here] for the pdf application. Copies are $.25 per page; cassette recordings are $2.00 per tape, and CDs are $5.00 each.

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Genealogy Resources

·         Swan Library: (585)589-4246

·         The US GenWeb Project: www.rootsweb.ancestry.com/~nyorlean/gaines.htm

·         Town of Gaines Town Clerk Jean Klatt: (585)589-4592 ext.10

·         Town of Gaines Historian Delia Robinson: historian@townofgaines.org

·         All Orleans County Cemeteries: www.rootsweb.com/~nyorlean/cemetery.htm

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Local Laws

Abstract of Local Laws on Record in the Town of Gaines:

Freedom of Information Law (FOIL)

Please see http://www.dos.state.ny.us/coog/foil2.htm for the legislation regarding the National Freedom of Information Law. You may request an application by phone or fax, or you may come to the Gaines Town Hall to fill out a Record Access Application. Click [here] for the pdf application. Copies are $.25 per page; cassette recordings are $2.00 per tape, and CDs are $5.00 each. Please contact Town Clerk Jean Klatt if you wish to apply for complete copies of any listed laws.

1978

·         Local Law No. 1: Resolution Adopting Land Policy

1978

·         Local Law No. 1: Resolution Adopting Land Policy

1979

·         Local Law No. 1: Resolution providing for environmental review of actions in the Town of Gaines

1980

·         Local Law No. 1: In relation to Veteran’s Exemption from Taxation on Real Property in the Town of Gaines

1981

·         Local Law No. 1: Providing for the Defense of Town Officers and Employees

1983

·         Local Law No. 1: Providing for the Prevention of Damage by Flooding to Persons and Property in the Town of Gaines

·         Local Law No. 2: Resolution to Increase Dig License Fees

1984

·         Local Law No. 1: Reducing the Amount of Exemption Provided by Section 458-a of the Real Property Tax Law

1985

·         Local Law No. 1: Reducing the Amount of Exemption Provided by Section 458-a of the Real Property Tax Law

·         Local Law No. 2: Reducing Per Centum of the Business Investment Exemption Under Section 485-b of the Real Property Tax Law

·         Local Law No. 3: Permitting Certain Materials to be Enclosed with Real Property Tax Bills

1986

·         Local Law No. 1: Resolution Increasing Dog Licensing Fees

1987

·         Local Law No. 1: Law Increasing the Maximum Income Eligibility for he Senior Citizen Tax Exemption Under Section 467 of the Real Property Tax Law

·         Local Law No. 2: Providing for the Enforcement of the Uniform Fire Prevention and Building Code of the State of New York

·         Local Law No. 3: Authorizing the Issuance of Appearance Tickets by the Zoning Enforcement Officer of the Town of Gaines, Orleans County, New York

1988

·         Local Law No. 1: Increasing the Maximum Income Eligibility Level for the Senior Citizen Tax Exemption under Section 467 of the Real Property Tax Law

·         Local Law No. 2: Prohibiting Possession of Alcoholic Beverages in Public Places by Persons under the Age of twenty-one (21).

1991

·         Local Law No. 1: Requiring the Displaying of Property Address Numbers on the Structures in the Town of Gaines

1992

·         Local Law No. 1: Establishing Mandatory Source Separation and Recycling in the Town of Gaines

1993

·         Local Law No. 1: Increasing the Maximum Income Eligibility for Senior Citizens

1995

·         Local Law No. 1: Solid, Hazardous and Regulated Medical Waste Management Law of the Town of Gaines

·         Local Law No. 2: Increasing the Term of the Office of the Highway Superintendent

·         Local Law No. 3: Written Notification of Defects and Obstructions on Town Highways, Bridges, Sidewalks, Crosswalks and Culverts in the Town of Gaines

1996

·         Local Law No. 1: Moratorium on the Acceptance, Processing and/or Approval of all Special Use Permit Applications for Individual Mobile Homes in the Town of Gaines

1997

·         Local Law No. 1: Increasing the Term on the Office of the Town Clerk

·         Local Law No. 2: Appointment of the Tax Collector for the Town of Gaines

1998

·         Local Law No. 1: Increasing the Maximum Income Eligibility Level for the Senior Citizen Tax Exemption under Section 467 of the Real Property Tax Law

·         Local Law No. 2: Increasing the Amount of Veterans’ Tax Exemption for Real Property in the Town of Gaines Pursuant to Section 458-a of the Real Property Tax Law

·         Local Law No. 3: Exemption of Real Property Taxation Pursuant to Article XVII, Section 1106-H of the Private Housing Finance Law

·         Local Law No. 4: Amending the Law No. 3 of 1998 of the Town of Gaines to Provide for Exemption of Real Property Taxation Pursuant to Article XVII of the Private Housing Finance Law

2000

·         Local Law No. 1: Moratorium of the Acceptance, Processing and/or Approval of all Applications for Building Permits, Variances and/or Special Use Permits for Construction, Installation or Locating of Personal Wireless Services Facilities in the Town of Gaines

·         Local Law No. 2: Moratorium of the Acceptance, Processing and/or Approval of all Applications for Building Permits, Variances and/or Special Use Permits for Adult Businesses in the Town of Gaines

·         Local Law No. 3: Amending the Zoning Ordinance for the Town of Gaines

                 [i.e. Processing Fees, Special Use Permits, Artificially Constructed Ponds, etc.]

2001

·         Local Law No. 1: Extending Local Law No. 1 of the Year 2000

·         Local Law No. 2: Extending Local Law No. 2 of the Year 2000

2002

·         Local Law No. 1: Amending the Zoning Ordinance of the Town of Gaines

          [i.e. Definition of “Telecommunications Facility,” Processing Fees, Site Plan Reviews, etc.]

·         Local Law No. 2: Establishing Dog Control Regulations for the Town of Gaines, Orleans County, New York

·         Local Law No. 3: Running of Dogs at Large in the Town of Gaines, Orleans County, New York

2003

·         Local Law No. 1: Establishing the Date for the Hearing of Complaints by the Town of Gaines Board of Assessment Review

·         Local Law No. 2: Written Notification of Defects and Obstructions on Town Highways, Bridges, Streets, Sidewalks, Crosswalks and Culverts in the Town

·         Local Law No. 3: Amending the Zoning Ordinance of the Town of Gaines

          [i.e. No Modified Trailer or Camper Shall be Used to Shelter Animals]

2004

·         Local Law No. 1: Amending the Zoning Ordinance of the Town of Gaines

          [i.e. Zoning Enforcement Officer is to Make Regular Visits to Construction Sites]

·         Local Law No. 2: Right to Farm

2005

·         Local Law No. 1: Stopping, Standing or Parking in the Town of Gaines

2006

·         Local Law No. 1: Town of Gaines Moratorium on Wind Energy Deriving Towers, Meteorological Towers and Transmission Facilities

·         Local Law No. 2: Town of Gaines Advisory Committee Law

·         Local Law No. 3: Wind Energy Meteorological (MET) Towers (to amend section 210 of the Gaines Town Code) Meteorological (MET) Towers (as new section to the Gaines Town Code [Section 728]

·         Local Law No. 4: Authorizing Participation of the Town of Gaines in a Coordinated Assessment Program with the Town of Albion

2007

·         Local Law No. 1: Extension of the Town of Gaines Moratorium on Wind Energy Deriving Towers, Meteorological

To  towers and Transmission Facilities Law

·         Local Law No. 2: Extension of the Town of Gaines Moratorium on Wind Energy Deriving Towers and Transmission Facilities

·         Local Law No. 3: Town of Gaines Advisory Committee Law

2008

·         Local Law No. 1: Wind Energy Facilities

      

 

       2010

Lo   Local Law No. 1:  Dog Control Law of the Town of Gaines

2011

 Local Law No. 1:  Moratorium on Acceptance, Porcessing and/or Approval of all Applicatiions for

                                building permints.

Local Law No. 2:  Regulating Protests at Funeral Events in the Town of Gaines

Local Law No. 3:  Amending The Zoning Ordinanace of the Town of Gaines

Local Law No. 4:  Extending the Moratorium

 

2012

Local Law No. 1:  Dog Control Law of the Town of Gaines

 

 

 

 

 

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 Location

             The Gaines Town Hall is located on Route 104/Ridge Road West in the Town of Albion. For those coming from the North, South or East, the Hall is approximately a mile west from the intersection of Route 98/Oak Orchard Road and Route 104/Ridge Road; the intersection is notable for Tillman’s Village Inn, JP Market II and the surrounding Cobblestone Society Museums. For those coming from the West, the Town Hall is approximately a quarter of a mile from Route 279/Gaines Road (south), Gaines-Waterport Road (north.)

For your GPS:

14087 Ridge Road West

Albion, New York 14411

 

The Clerk’s Office is open Monday through Thursday from 8:00am to 3:00pm, and 8:00am – noon on Fridays. The Office is closed on National Holidays. Call (585)589-4592 ext.10 to be sure the Office is open.

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 Marriage Licenses and Certificates

                You do not have to live in the Town of Gaines to apply for a marriage license at the Gaines Town Hall; on the same token, if you lived in Gaines at the time you were married in the past, we may not have your records on file, because it is entirely possible that you acquired your license in another Town nearby—most likely Albion, Barre, Carlton, Clarendon, Ridgeway, etc. If we do have your marriage record on file, we will charge a $10.00 fee for a certified copy. If you cannot find record of your marriage in any of the listed towns, please contact:

Certification Unit

Vital Records Section

New York State Department of Health

P.O. Box 2602

Albany, NY 1222-2602

[Expect a $30.00 fee]

http://www.health.state.ny.us/nysdoh/vital_statistics/index.htm

                Also, the application process for marriage licenses is somewhat time consuming, and we appreciate applicants to come before 2:30pm if at all possible. Please have your Driver’s Licenses (or Passport), Social Security Numbers, and official raised-seal Birth Certificates (with documentation of both parents country of origin and maiden names) for both Bride and Groom. If you have previously been divorced, we must see the official time-stamped, raised-seal declaration of the date that your last marriage(s) ended.

                The cost of the license is $40.00. (We charge $30.00 for the application fee and $10.00 for the Certified Copy of your Marriage Certificate.) In addition, please be aware that you must wait 24 hours from the time that the application is completed by the Town Clerk, to be married by an officiant. Conversely, you have sixty days from the time the license is completed by the Town Clerk to be married by an officiant. Once the ceremony concludes, the officiant will sign and mail it to the Gaines Town Clerk and you will receive your Certificate in the mail soon after.

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 Parking Permits for Persons with Disabilities

                Your doctor must fill out an MV-664 in order for you to obtain a parking permit.  You must bring the form to the Gaines Town Clerk ONLY if you reside in Gaines. Click [here] for an MV application. You are required to present your Driver’s License (or a non-driver’s I.D. or that of your guardian.) Prescriptions will not be accepted in lieu of the MV-664 form. There is no charge for a parking permit for persons with disabilities, and there is a limit of two (2) permits per person with disability.

 Recycling and Garbage Collection

                Recycling and garbage collection is done on Tuesdays in the Town of Gaines. If you need replacement recycling bins, you may purchase them for $7.00 each from the Orleans County Real Property Office in Albion. Call (585)589-5400 if you have inquiries regarding recycling bins. Please note you only receive a free recycling bin if you have recently built a new home.

The Town of Gaines is not accountable for trash collection. The County maintains a contract with NEI Waste Services, Inc. and Modern Recycling, Inc., both A Modern Corporation. If do you have any other questions or concerns about your recycling or garbage pick-up, please call 800-330-7107.

 Zoning Ordinance of the Town of Gaines

                The Zoning Ordinance of the Town of Gaines Orleans County was originally adopted in 1983 and has been amended in 1993, 1995, 1997, 2002 and 2004. The book can be purchased at the Town Clerk’s Office for $25.00.

 

 

 

Town of Gaines

14087 RIDGE ROAD
ALBION, NY 14411

585-589-4592

 

For site comments: webmaster@townofgaines.org