Town Clerk – Town of Gaines

Hours:

Monday through Thursday 10:00 AM to 3:30 PM
Friday Closed
Phone: 585-589-4592 ext.10
Fax: 585-589-4525
Email: clerk@townofgaines.org

The Town of Gaines understands that some people cannot get to the Gaines Town Hall. But please know that Town Clerk Janet Cheverie is always available for appointments! Simply call (585) 589-4592 ext. 10 and leave a message any time with your contact information, and Janet will get back to you.

Janet Cheverie

Town Clerk

Responsibilities of the Town Clerk

The keeper of all the records, books and papers of the town
Attend all meetings of the town board, act as clerk thereof, and keep a complete and accurate record of the proceedings of each meeting
Issue all licenses or permits and collect all fees

Permits and Licenses Issued by Town Clerk

Marriage Licenses
Handicap Parking Permits
NYS DEC Hunting & Fishing Licenses
Dog Licenses

Town Clerk’s Fees

Paper Copies: $.25/page
CD Recordings: $5.00
Fax: $2.00 plus $1.00/additional page
Certified Copies: $10.00
Notary Services: NO CHARGE
Marriage Licenses: $40.00
Dog Licenses: $15.00
Dog Licenses (Spayed or Neutered Dog): $7.00

Certificates, Licenses & Permits

Birth Certificates

Please note that if you were raised in the Town of Gaines, it does not necessarily mean that your Birth Certificate will be on record in the Clerk’s office. Your Birth Certificate will ONLY be on record in the Gaines Clerk’s office if you were physically born within the Town. If we do have the Birth Certificate in question, you may only obtain it if you are the following:

A person named on the Birth Certificate
The parents of the person named on the Birth Certificate
A lawful representative of the parents or person named
A lawful representative of the person named
A person with a NYS Court Order
Commissioner of Health
A Municipal, State or Federal Agency

If you were born in any area hospital, your Birth Certificate will be in the Village or Town that such hospital remains. You can mail your request and $30.00 fee to New York State, if you cannot find your Birth Certificate with this region, to:

New York State Department of Health
Vital Records Section
Certification Unit
P.O. Box 2602
Albany, NY 12220-2602

Death Certificates

You may only obtain a Certified Copy of a Death Certificate if you are:

The spouse, child or parents of the deceased
A person who has a documented right of claim
A person who has a documented medical need
A person who has a NYS Court Order

If you are one of the above named people and cannot locate a copy of the Death Certificate in question in an area Town or Village, please contact New York State at:

New York State Department of Health
Vital Records Section
Certification Unit
P.O. Box 2602
Albany, NY 12220-2602

[Expect a $30.00 fee]

Dog Licenses

Dog Licenses are required for any dog 4 months and older in the Town of Gaines. In order to receive a license for your dog, you must present your dog’s general information (age, color, name, gender, etc.) and proof of a current rabies vaccination to the Town Clerk. If your dog is not spayed or neutered, the fee for a license is $15.00, and if your dog is spayed or neutered and you supply proof of such, the fee for a license is $7.00.

The first time you license your dog, you will receive a tag which must be placed on your dog’s color. For all following yearly renewals, you will just receive a copy of the paper registration for your records.

If you have moved from a different state or town, and your lawful residence has changed to Gaines, you must acquire a Dog License from the Gaines Town Clerk, (whether your dog’s license has expired or not.) If you fail to license your dog in the Town of Gaines, legal action will be taken.

Marriage Licenses and Certificates

You do not have to live in the Town of Gaines to apply for a marriage license at the Gaines Town Hall; on the same token, if you lived in Gaines at the time you were married in the past, we may not have your records on file, because it is entirely possible that you acquired your license in another Town nearby—most likely Albion, Barre, Carlton, Clarendon, Ridgeway, etc. If we do have your marriage record on file, we will charge a $10.00 fee for a certified copy. If you cannot find record of your marriage in any of the listed towns, please contact:

Certification Unit
Vital Records Section
New York State Department of Health
P.O. Box 2602
Albany, NY 1222-2602

[Expect a $30.00 fee]

Also, the application process for marriage licenses is somewhat time consuming, and we appreciate applicants to come before 2:30pm if at all possible. Please have your Driver’s Licenses (or Passport), Social Security Numbers, and official raised-seal Birth Certificates (with documentation of both parents country of origin and maiden names) for both Bride and Groom. If you have previously been divorced, we must see the official time-stamped, raised-seal declaration of the date that your last marriage(s) ended.

The cost of the license is $40.00. (We charge $30.00 for the application fee and $10.00 for the Certified Copy of your Marriage Certificate.) In addition, please be aware that you must wait 24 hours from the time that the application is completed by the Town Clerk, to be married by an officiant. Conversely, you have sixty days from the time the license is completed by the Town Clerk to be married by an officiant. Once the ceremony concludes, the officiant will sign and mail it to the Gaines Town Clerk and you will receive your Certificate in the mail soon after.

Parking Permits for Persons with Disabilities

Your doctor must fill out an MV-664 in order for you to obtain a parking permit. You must bring the form to the Gaines Town Clerk ONLY if you reside in Gaines. Click [here] for an MV application. You are required to present your Driver’s License (or a non-driver’s I.D. or that of your guardian.) Prescriptions will not be accepted in lieu of the MV-664 form. There is no charge for a parking permit for persons with disabilities, and there is a limit of two (2) permits per person with disability.

Information for the Town of Gaines

Monthly Town Clerk’s Report

The Town Clerk files a monthly report to the Town Board that outlines financial transactions handled during the given month.

January 2019 Town Clerk’s Report

Animal Control

Board Mettings

All meetings are open to the public. Refer to the Town of Gaines calendar for scheduled dates, or the Batavia Daily News for official Legal Notices.

The Gaines Town Board meets at 7:00 pm on the second Monday of every month, except October and November, at the Gaines Town Hall. The October and November meetings are held at different times due to statutory meetings that are held for the purpose of approving the town budget. See the town calendar for details.
The Gaines Zoning/Planning Board meets the first Monday of every month (unless there isn’t any business to conduct) at the Gaines Town Hall.
The Orleans County Planning Board meets on the fourth Thursday of every month at 7:00 pm in Conference Room C of the 1st floor in the County Office Building on Route 31, Albion.

Please visit the Town of Gaines Calendar for official dates and times for those meetings which may fall on holidays rather than regularly scheduled dates.

FOIL *

Genealogy

Location

The Gaines Town Hall is located on Route 104/Ridge Road West in the Town of Albion. For those coming from the North, South or East, the Hall is approximately a mile west from the intersection of Route 98/Oak Orchard Road and Route 104/Ridge Road; the intersection is notable for Tillman’s Village Inn, JP Market II and the surrounding Cobblestone Society Museums. For those coming from the West, the Town Hall is approximately a quarter of a mile from Route 279/Gaines Road (south), Gaines-Waterport Road (north.)

Address:
14087 Ridge Road West
Albion, New York 14411

The Clerk’s Office is open Monday and Wednesday from 9:00 am to 3:00 pm, Tuesday and Thursday 9:00 am to 5:00 pm and 9:00 am – noon on Fridays. The Office is closed on National Holidays.

Call (585)589-4592 ext.10 to be sure the Office is open.

Recycling & Garbage Collection

Recycling and garbage collection is done on Tuesdays in the Town of Gaines. If you need replacement recycling bins, you may purchase them for $7.00 each from the Orleans County Real Property Office in Albion. Call (585)589-5400 if you have inquiries regarding recycling bins. Please note you only receive a free recycling bin if you have recently built a new home.

The Town of Gaines is not accountable for trash collection. The County maintains a contract with NEI Waste Services, Inc. and Modern Recycling, Inc., both A Modern Corporation. If do you have any other questions or concerns about your recycling or garbage pick-up, please call 800-330-7107.

Zoning Ordinance of the Town of Gaines